How to replace multiple text in excel using formula. Use these examples to solve your problems.

How to replace multiple text in excel using formula Use these examples to solve your problems. Jul 11, 2024 · Hi everyone, I'd like to be able to find and replace multiple strings of text in a single cell using one formula. In Excel, if you want to substitute multiple values from a single cell, in this case, you need to create a nested formula with the SUBSTITUTE function. It treats all letters as equal, regardless of their case, when identifying and replacing old_text within the original text. Text in which you want to replace How to Check if a cell contains one of many texts in Excel: To find check if a string contains any of multiple text, we use this formula. The LAMBDA() function is basically your way in Excel itself to create your own function. Optionally, you can specify which instance of text to replace by providing a number. This article will explore different ways you can use find and replace together with using advanced find features. May 9, 2023 · With just a few clicks, you can replace multiple items at once, unlocking a world of possibilities! Understanding Wildcards in Replace With Text in Excel Wildcards can be a powerful tool when using “Replace with Text” in Excel. Choose either Replace All to replace all instances at once or Replace to Aug 30, 2024 · How to use Find and Replace Using the Find and Replace feature is pretty simple. No doubt you can think of several obvious use cases for this, but perhaps we can also give you a few not-so-obvious situations in which REPLACE might come in handy. Here is an awesome Excel trick to find & replace multiple words in one go. May 3, 2025 · To replace one delimiter with another in a text string, you can use a formula based on the TEXTSPLIT function and the TEXTJOIN function. In Find what box enter the text you want to find for replacement. 75" cell A2 old text = 20. e. May 14, 2025 · Learn how to find and replace multiple words in Excel using the SUBSTITUTE. " Pro Tips for Optimal Excel Replace Formula Usage: Combine with SUBSTITUTE Function: Elevate your text manipulation prowess by synergizing the REPLACE function with SUBSTITUTE. Use SUBSTITUTE when you want to replace specific text in a text string; use REPLACE when you want to replace any text that occurs in a specific location in a text string. Also note that this will need some adaptation the minute you start using punctuation. By default, SUBSTITUTE will replace all instances of a text string with another text string. Sep 2, 2024 · Learn how to replace characters in an Excel cell using formulas like SUBSTITUTE, REPLACE, and more. To do that, we will enter her name in the Find dialog box as: Is the SUBSTITUTE function case-sensitive in Excel? No, the SUBSTITUTE function is not case-sensitive. The second level SUBSTITUTE works on the above result and replaces old_text2 with new_text2. Press CTRL F to open the dialog box. You can either locate the search item for reference, or you can replace it with something else. Sep 22, 2025 · Wondering how to replace words in Excel? Keep reading! Manually editing one or more words in text strings can be a hectic task, especially if there are many such edits are required. Drag and Fill: Use the drag and fill feature to copy and paste text or formulas across multiple cells. Includes 7 VBA code examples you can use right now. May 9, 2023 · Want to quickly replace multiple characters with another one in Excel? You can do it with just a few clicks! This article will show you how to do it quickly and efficiently, saving you time and effort. cell A1 = "Daytime 20. Download the workbook and practice. Instead, the text calculates and updates automatically. Once the form pops open, select Look In "Formulas" and then type in the Find what and Replace with values. Easily replace text within cells with this powerful formula. Apr 25, 2019 · Whether you're looking to replace single characters, multiple occurrences, or specific instances of text within your data, the SUBSTITUTE function can help streamline your text processing tasks in Excel. The REGEXREPLACE function 2 Thanks for the idea of breaking down a formula Werner! Using Alt+Enter allows one to put each bit of a complex substitute formula on separate lines: they become easier to follow and automatically line themselves up when Enter is pressed. Understanding Character Replacement in Simple Formulas in Excel Understanding the Character Replacement Feature in Excel Formulas The Character Replacement feature in Excel allows users to . And in this tutorial, we will learn to write this formula. Change or replace text in a cell with other text - you can replace a single character, numbers, letters, etc. The SUBSTITUTE function allows users to replace a specific text string in a cell with a new text string. Mar 21, 2023 · The tutorial explains the Excel REPLACE and SUBSTITUTE functions with examples of uses. Download the practice workbook, and enjoy learning! This article describes the formula syntax and usage of the SUBSTITUTE function in Microsoft Excel. Aug 25, 2025 · With this user defined function we can easily take care of replacing multiple texts using a simple looking formula without nesting multiple SUBSTITUTE functions. Hope this will help you. Jun 23, 2024 · The article shows how excel convert formula result to text string. If you want to follow along with what I show you, download my workbook here. Follow our guide for easy-to-understand solutions! In this tutorial, I will show you how to use the REPLACE function in Excel (with examples). If there is a match, then I want that text from column R replaced with the text in column S. Ifo you make a mistake you can always undo. Suppose we want to find Emily, the name of an employee working in a company. Aug 4, 2024 · SUBSTITUTE, a text function in Excel workable from the version Excel 2007, returns existing text with new text in a string. Jun 25, 2024 · 10 easy & perfect applications of TEXT function in Excel. You then can go ahead and call this function throughout your entire workbook. Aug 6, 2021 · Now you can add as many values to your range of unwanted strings without further adaptation to your formula. Jul 15, 2024 · This articles discusses how to find and replace values in multiple sheets and files in Excel with the Find and Replace tool and VBA macro. By accessing it through the Home tab or using the keyboard shortcut Ctrl + H, you can specify the value you want to replace Aug 25, 2025 · In this post we’re going to explore how to find and remove multiple text strings from within another string. were used. With Excel 2019 you'd also need to confirm through Ctrl Shift Enter. g. The SUBSTITUTE will need help from the INDEX function also. Aug 3, 2024 · The article focuses on how to use find and replace formula in excel. Aug 3, 2024 · In this article, we discussed how to replace a text of a cell based on condition in Excel. Jun 17, 2025 · The Excel REGEXREPLACE function replaces text matching a specific regex pattern in a given text string. Excel Replace function is frequently used to replace text within a text string in excel. Also, when the edits span across multiple worksheets or workbooks, you’re easily looking at hours of lost time. Mar 13, 2023 · The easiest way to find and replace multiple entries in Excel is by using the SUBSTITUTE function. Jun 16, 2024 · In this article, we will go through how to replace special characters in Excel using different features, built-in and custom functions. What is REPLACE? The REPLACE Function replaces a specified number of characters in a text string with a different specified text string. It is especially helpful when needing to replace complex formulas with a single value. May 31, 2024 · Learn how to use Find and Replace in Excel to quickly search for and replace specific text, numbers, dates, or even formatting. To completely By default, you can use a nested SUBSTITUTE formula to replace multiple words, which is a really bad idea. Jul 24, 2024 · Method1 – Using the Find & Replace Feature Steps Press the keyboard shortcut CTRL + H or navigate to Home, select Editing, choose Find & Select and click on Replace. Note that this does require Excel 2019 or later for the TEXTJOIN() to work. By understanding how wildcards work, you can efficiently replace text and make mass edits to your spreadsheet. You can choose to replace just the one found or replace all. May 20, 2023 · Learn how to replace values, text, or formulas within your Microsoft Excel spreadsheets. Nov 8, 2024 · To remove text from a cell based on matching content in Excel (or replace multiple characters), use the SUBSTITUTE or MSUB functions. Jun 16, 2024 · This tutorial takes a deeper look at how to substitute multiple characters in excel based on their location with another based on content. See how to use the REPLACE function with text strings, numbers and dates, and how to nest several REPLACE or SUBSTITUTE functions within one formula. 50 What formula can I Jul 2, 2014 · This Tutorial Covers: Using FIND and REPLACE in Excel (4 Examples) To Change Cell References Using Excel Find and Replace To Find and Replace Formatting in Excel To Add or Remove Line Break To Remove Text Using Wildcard Characters Apr 17, 2025 · Learn how to find and replace multiple values at once in Excel using VBA code for efficient and automated data transformation. The SUBSTITUTE function allows replacing only one value with another. The formula's logic is very simple: you write a few individual functions to replace an old value with a new one. How to remove text from a cell by matching the content Steps to remove a matching part from a string: Use the SUBSTITUTE function. Can the REPLACE function handle replacing multiple occurrences within Use the Find and Replace features in Excel to search for something in your workbook, such as a particular number or text string. The formula for the Substitute function is: Substitute (text,old_text,new_text,[instance_ num]) Nov 8, 2023 · The SUBSTITUTE function in Microsoft Excel is a handy tool that enables users to replace single or multiple instances of a specific character or text string with a different character or text string. Instead of this, type the SUBSTITUTE ALL function. Learn how to use Excel's SUBSTITUTE function with examples and a step-by-step guide. Jan 29, 2025 · Learn how to use Find and Replace in Excel to quickly update text and numbers. Syntax SUBSTITUTE (text, old_text, new_text, [instance_num Apr 10, 2017 · You can use find and replace (Ctrl + Shift + H or on the Home Ribbon, click on the Find & Select button under editing). You can convert formulas to their values on either a cell-by-cell basis or convert an entire range at once. This tutorial is a part of our definitive guide on Excel Formulas. Let us look at the following example replacing the string “quick brown” with “slow white”. First, let’s learn the basic steps on how to use REPLACE in Excel. These functions offer flexibility for managing and cleaning data, whether it’s preparing reports, analyzing trends, or simply tidying up data entries. Bot VerificationVerifying that you are not a robot Aug 15, 2024 · In this article, you will find ways to find and replace multiple words in word from an Excel list using different kinds of functions and VBA. Download Excel workbook, modify data, and find new results with formulas. Jul 20, 2023 · Find out how to find and replace multiple words in Excel using the powerful REDUCE and SUBSTITUTE functions. In this Excel Function Explained video series, I’ll disclose how to use Replace function in Excel. Description Substitutes new_text for old_text in a text string. Mar 13, 2023 · The tutorial looks at how to delete everything before/after a specific character or between two characters by using Excel formulas, custom function, Find and Replace, or a special tool. How does the REPLACE function differ from the SUBSTITUTE function in Excel? The REPLACE function is specifically used to replace a specified number of characters within a text string at a defined position, whereas the SUBSTITUTE function replaces instances of a specific substring with a new string throughout the entire text. Mar 25, 2025 · Learn how to record a macro to automate Find and Replace in Excel for a column, range, or entire workbook. Discover step-by-step methods, shortcuts, and advanced options for efficient data management. , perform a batch replace all operation), you can use the REDUCE function with a custom LAMBDA function to perform multiple substitutions in a single operation. One of the functions that make Excel so versatile is the SUBSTITUTE function. Jun 9, 2023 · How can I convert the formula to text strings for multiple cells? To convert multiple cells from formulas to values in Excel, select the cells by left-clicking and dragging or by pressing Ctrl. Jun 14, 2024 · An advanced technique for Excel formula replace is to combine multiple formula replace functions within a single formula. We will use multiple SUBSTITUTE functions to find multiple values and replace multiple values. 50, Evening and Weekend 11. Or select it from the Editing group. Mar 21, 2023 · The tutorial explains how to use FIND and SEARCH functions in Excel with formula examples. Discover simple step-by-step instructions for an effortless process. Regex patterns are very flexible and can be configured to match numbers, email addresses, dates, and other values that have an identifiable structure. Syntax The syntax of the REPLACE function is: =REPLACE(old_text Jun 2, 2025 · The SUBSTITUTE function is a way to perform a find‑and‑replace with a formula. Replacing a formula with its result can be helpful if there are many or complex formulas in the workbook and you want to improve performance by creating static data. When you nest it (use it inside another), each level replaces a different piece of text. Download our Excel workbook, modify data, find new outputs and exercise! Find and Replace: Utilize the "Find and Replace" function to quickly locate and modify specific text within multiple cells. Sep 18, 2025 · Use Microsoft Excel SUBSTITUTE and REPLACE functions to change the contents of a text string, by removing old characters, and adding new characters. You can search by rows and columns, search within Jan 2, 2024 · The function dynamically replaces four characters in this formula, starting from the 7th position (1200), with the new text "1250. Jul 26, 2024 · Excel SUBSTITUTE Function Explained with Syntax and Example Formulas. The result from the first substitution is fed into the next SUBSTITUTE function and so on. Can I replace specific instances of text using the SUBSTITUTE function? Yes, you can replace specific instances of text by specifying the instance_num argument in the Dec 28, 2024 · Excel is a powerful tool that is widely used for data analysis and manipulation. Jun 21, 2024 · In this article you will get the easiest ways to remove specific text from cell in Excel effectively. Apr 14, 2025 · Substitute multiple text strings - Excel 365 recursive LAMBDA function The SUBSTITUTE and REPLACE functions can only handle one string, the next two sections demonstrate two ways to handle more than one pair of values. Sales and New_Sales. Imagine you have a bunch o You need to insert a dash between the 5th and 6th characters. The REPLACE function, the SUBSTITUTE function and good old Find and Replace are 3 ways that can be used to do this. In the Replace with box enter the replacement text (e. Generic Formula in Excel So we remember the SUBSTITUTE function. 50 cell B3 new text = 12. Use it when you know what text you want to change, but you don’t know (or care) where it appears in a text string. Jun 3, 2024 · In this article you will get the easiest ways to find and replace using VBA effectively. This can be particularly useful when working with large datasets or when cleaning up data. In this tutorial, we will show 7 Excel functions that can replace IF statements. We used this function to replace a given text in a string with another text. To handle those layered situations, Excel offers several powerful alternatives that can make your formulas more efficient and easier to understand. Replace multiple values, text in formulas, and strings in cells with ease. The REPLACE function is categorized under Excel TEXT functions. I used this recently to bulk rename our products easily. We used FIND, REPLACE, SUBSTITUTE, VLOOKUP etc. The Excel REPLACE function replaces a portion of text in a string by using a position number. This function can be used to simplify data entry, enhance data presentation, and improve data sorting in Excel spreadsheets. Syntax REPLACE (old_text, start_num, num_chars, new_text) The REPLACE function syntax has the following arguments: Old_text Required. This article describes the formula syntax and usage of the REPLACE function in Microsoft Excel. So with that said, let's see the generic formula. Excel TEXT, CONCAT, CONCATENATE, copy & paste feature etc. Imagine you’re working on a dataset that includes many products with spelling errors or inconsistencies. Replace is a text function that allows you to quickly replace a string or a part of the string with some other text string. The SUBSTITUTE Function in Excel can be your life-saver! In this article, we'll explore how to Replace Characters in Excel with the SUBSTITUTE Function, its’ comparison with the REPLACE Apr 12, 2023 · See how to strip special characters from a text string using Excel formulas and remove unwanted characters from multiple cells with custom LAMBDA or VBA user-defined functions. Instead, you can use different Excel functions, user interface commands, and automation tools to To replace multiple values in Microsoft Excel, you can use the Find and Replace feature, which allows you to quickly update specific data across your spreadsheet. Let's take a look at how the two functions work, how they differ, and how you put them to use in a real spreadsheet🔍. Includes numerous formula examples in Excel and VBA (WITH PICTURES). This tool is handy for replacing individual cells or multiple occurrences of a value within a selected range. By utilizing nested replace functions, you can create complex replacement patterns that involve multiple criteria and conditions. Here's how you can perform multiple replacements with a single formula and, a bit further, how to create a custom function to make it even easier: =SUBSTITUTE_ARRAY(text,replacement_array) Usage Example The goal here is to return the text from cell A2 after replacing all values (defined in the D2:E8 table): The following Mar 24, 2025 · Learn how to replace words in Excel and Google Sheets using formulas, Find and Replace, shortcuts, and tips to handle multiple values and characters. Feb 8, 2023 · To find and replace multiple values in Excel, use the SUBSTITUTE function within a nested formula: How does the formula work? This formula nests multiple SUBSTITUTE functions together to find and replace values one at a time. You can use the Control-F find and replace on formulas inside cells. In some cases there can be 2 matches, as with the top example of 'LHR:JFK' which should ideally get replaced to 'LON:NYC'. Use this function to replace parts of a text string. Using this function allows you to replace formulas dynamically based on the value of a cell or another formula. One of the most common tasks in Excel is replacing specific characters within a cell's content. Aug 8, 2025 · Excel’s INDIRECT function is another useful tool when replacing formulas with formula results. By default, REGEXREPLACE will replace all matching text, but it can be configured to replace a specific instance. Jul 6, 2024 · In this article, you will learn about how to Find and Replace data in Excel using the Find and Replace tool, functions, shortcuts etc. Excel has a great built in function called SUBSTITUTE which allows you to find one bit of text within another text string and substitute it for another bit of text. Mar 14, 2023 · Everything you need to know about wildcards: what wildcard characters Excel recognizes, and how to best use them with built-in features and in formulas with text and numbers. These examples can help you decide which function will work best for your worksheet. Aug 30, 2024 · Need to replace text in multiple cells? Excel's REPLACE and SUBSTITUTE functions make the process much easier. Quickly learn how to replace or substitute substrings or characters within strings in Excel using VBA. How To Replace Multiple Text In Excel Using Formula Discover the ease of using printable forms. But it Jul 28, 2017 · I want the formula in column W to look at the equivalent entry in column V and lookup in the table for any matches within the text. Example syntax: In the example formula above: The first level SUBSTITUTE replaces old_text1 with new_text1. Oct 29, 2025 · To find and replace multiple values (i. Premium, detailed and created to improve your tasks. We use the SUM function to sum up all the matches and then perform a logic to check if the string contains any of the multiple strings. e. 75 cell B2 new text = 22. Feb 16, 2022 · The function I expected some_function (original_text, "search_text", "replacement_text") The value of the second & third parameters will be multiple characters. In the example shown, we are replacing commas with line breaks. The SUBSTITUTE function here is being used for two things; to show you how to use SUBSTITUTE to remove nonbreaking spaces (a type of nonprinting character) from text and to remove the single spaces leftover from the TRIM function. Aug 8, 2025 · Using a Formula to Replace Spaces with Dashes in Excel is a function that replaces spaces in a text string with dashes. Jun 11, 2024 · This article describes 3 simple examples to find and replace multiple values in Excel with VBA. Select the range you wanted modified , hit Control-F (or equivalent) and use the replace feature. ALL function, which is a modern, reusable LAMBDA function. Jul 15, 2024 · In this article, you will get to know the easiest ways to replace text in Excel formula. Nov 10, 2023 · The SUBSTITUTE function replaces existing text with new text in a text string. For instance: Jan 4, 2025 · Excel is an incredibly powerful tool for data analysis and manipulation, and as users dive deeper into its array of functions, two particular functions stand out for their ability to modify text strings: Substitute and Replace. Download a free practice sheet to master Excel automation! This means we don't need to manually update text or headings in our reports. 50 cell A3 old text = 11. , replace Chips with Crackers). Mar 25, 2018 · Find and replace is an excel feature used to search for specific data in an excel worksheet or within a workbook and what you do with the data found. To see how this works on a spreadsheet, we will discuss the syntax and four arguments of the Excel SUBSTITUTE function. Copy and paste this table into cell A1 in Excel Mar 10, 2023 · See how to quickly remove characters from Excel cells using formulas or Find & Replace feature: delete certain text from multiple cells at once, strip off first or last character, remove spaces before text, and more. This can help you make global changes to your data without having to manually edit each individual cell. Write a Nested Substitute Formula to Replace Multiple Values Below is the formula where we have used SUBSTITUTE functions five times to replace five values from cell A1. This allows you to do things like replace all dashes with spaces, or vice versa, replace a word or a number in a cell, and even to replace all instances or a word, number, or character in a cell or a list of cells. functions for this. The function will replace part of a text string, based on the number of characters you specify, To find and replace multiple values with a formula, you can nest multiple SUBSTITUTE functions together, and feed in find/replace pairs from another table using the INDEX function. Feb 17, 2025 · In this tutorial, we will explain how to use the Substitute as well as the Replace function in Excel. Description REPLACE replaces part of a text string, based on the number of characters you specify, with a different text string. =REPLACE(C2,5,11,C4) The REPLACE function Check out all the ways you can replace instances of text with the Excel SUBSTITUTE function. Mar 1, 2023 · Use the SUBSTITUTE function to replace specific text in a text string, and use REPLACE when you want to replace any text that occurs in a specific location i Feb 9, 2023 · This tutorial demonstrates how to use the REPLACE Function in Excel and Google Sheets to replace text in a cell. We have the following example data. Jul 7, 2024 · 11 applications of VBA Replace function. Feb 22, 2023 · Learn how to use Excel's SUBSTITUTE function for both Mac and PC. You can include wildcard characters such as question marks, tildes, and asterisks, or numbers in your search terms. pfspf rsbb wmkvsu lchqjj ihtab chbhjkj rkmqrm mearxdm hyaqay qfvuxj wbtbd ugfnsdm hax tlye jgaur